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Wolfson College Intranet | Wolfson College Staff Intranet

Wolfson College Intranet

This “Intranet” is for Wolfson College Staff.

HR & Personal

Staff Structure

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Leave Entitlement and Procedure

The holiday year runs from 1 January to 31 December. Entitlement to holidays is determined on the basis of hours or days worked. There are a maximum of twenty-five earned days holiday per year for those working five days a week, pro-rata for those working part-time, with Bank Holidays being additional to the earned entitlement.

Absence from Work

As part of its duty of care to staff, the College has put in place procedures to manage sickness absence.

Staff are expected to maintain a satisfactory record of attendance. However the College aims to balance the sensitive nature of individual sickness and ill health against its needs to achieve its objectives. The College aims to assist employees to retain or regain good health.

TOIL and Overtime

If a member of staff works more than their contracted hours in their working week (overtime), they are entitled to time off in lieu (TOIL).

Free Staff Lunch

All staff are eligible for a free lunch on each day they work.

Dignity and Respect

Wolfson College is a community dedicated to working within an atmosphere of tolerance, providing a supportive and open environment where all employees are encouraged to use their talents fully.

Discipline And Grievance

To ensure the maintenance of safe and effective operation of business and fair treatment of individual employees.


Wolfson College aims to provide an environment which is safe, which minimizes any risks to health and which makes adequate arrangements for the welfare of our employees, residents, students and visitors whilst they are at Wolfson College.

           Covid 19

Covid-19 Staff Guide

Follow government guidelines on social distancing at all times, whether in vehicles, on site, outside or inside.

Covid 19 Risk Assessment

Safe working practices during coronavirus (COVID-19)

IT  Information


Alex Method VPN

Our most recommended method for VPN. This is user-friendly. Click blow for more information

Neil Method VPN

This is traditional VPN method more suitable for IT people

Communication Tools

Zoom Conferencing

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Microsoft Teams

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Accessing WhatsApp on your desktop

Conference Call

How to use the Audio Conference Service

Remote Support

To assist you remotely we may ask you to install Teamviewer – We recommend that you install this now, prior to any issues. Please note that this does not give usthe ability to remotely access or control your computer without your permission.

Click Here to Download TeamViewer

IT  Policies and Procedures

Records Management Policy

The College recognises that its records and information are a core asset, and that the good management this asset is necessary because:

Email Management Policy

This policy applies to every member of College staff who sends or receives emails in the course of their work.

File Naming and Version Control Guidance

Wolfson College Information and Records Management Guidance: Folder and File Naming Conventions and Version Control

Password Policy

Employees at Wolfson College access a variety of IT resources, including data, computers and other hardware devices. Passwords are a key part of our strategy to make sure only authorized people can access them.

Data Protection Statements

We treat your personal information with respect, according to regulations and our Data Protection Policy.

Retention periods for personal data

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Staff Workstation End of Work Day Policy

At the end of the working day, staff can help to ensure that all computer systems are kept up‐to‐ date and safe from malware by complying with these actions:

Cloud Everywhere

Office 356 and Exchange Online

Exchange Online

Stay connected on move. Check and reply your emails form any device at any location.

Collaborative Working

Get started collaborative working by using real-time co-authoring and save your documents to OneDrive or SharePoint Online.

Microsoft Team

You can now work on your document and communicate with your office colleague at the same time.

Cloud Migration Project

The College is moving role-based email accounts away from the University’s email system Hermes before it is shutdown next year – Please do not confuse these with personal accounts as explained below.

Accessing your files away from the College will now become easier than ever. All you need is an internet connection.

Citrix workspace packages both phase 1 and 2 together allows you to access unique and premium software necessary for you role from anywhere. It also allows you to remotely connect to Cloud computers, much in the way that you remotely connect to your workstation now using a VPN.

Have your
Departmental Website

Each department can have its own simple website on SharePoint Communication platform. These websites have limited functionality and are not meant for general public but could be used to share information within the department or with other colleagues in the College. Examples of uses include:

Show your important activities

Introduce your new team member

Birthday greetings

Who is away this week

Useful web links

Informal announcements etc.

Please get in touch with the IT Office if your department wants to try it.

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